Camping at Tomkins Farm

Camping at Tomkins Farm

Term and Conditions

Revised May 2026

1. Bookings and Payment

• All bookings must be made by a person aged 18 or over.

• Full payment (or deposit, if applicable) is required to secure your reservation.

• The balance must be paid prior to arrival, as specified at the time of booking.

• We reserve the right to cancel bookings where payment terms are not met.

2. Cancellations and Refunds

• Cancellations made more than 7 days before arrival may be eligible for a refund, minus an administration fee.

• Cancellations within 7 days of arrival are non-refundable.

• No refunds will be given for early departures or no-shows.

• In exceptional circumstances (e.g. extreme weather), management may offer rescheduling at their discretion.

3. Arrival and Departure

• Check-in: 15:00

• Check-out: 11:00

• Late arrivals must be arranged in advance.

• Guests must vacate pitches and accommodation by the stated departure time.

4. Use of the Campsite

• Guests must respect the peaceful nature of the campsite.

• Quiet hours are observed between [e.g. 10:00 PM and 7:00 AM].

• Excessive noise, disruptive behaviour, or nuisance to other guests will not be tolerated.

5. Woodland Area

• The woodland is a protected natural environment; please respect all wildlife and vegetation.

• Cutting, damaging, or removing trees, plants, or natural materials is strictly prohibited.

• Open fires are only permitted in designated fire pits or areas.

• Guests must not leave litter; all waste must be disposed of properly.

6. Lake - Prohibited Area and Safety Notice

• The lake and its surrounding banks are designated strictly prohibited areas.

• No access is permitted at any time, including (but not limited to) swimming, paddling, fishing, boating, or entering the water's edge.

• Clear signage and/or physical barriers are in place to identify this restriction. Guests must comply with all such notices.

• The lake poses significant natural hazards, including deep water, unstable ground, and environmental risks.

7. Mandatory Guest Responsibility

• Guests must ensure that all members of their party, including children and pets, remain outside the restricted lake area at all times.

• Children must be closely supervised at all times, particularly in proximity to woodland and water hazards.

• Guests are responsible for informing visitors (if permitted) of these restrictions.

8. Breach of Safety Rules

• Any breach of the lake restriction will be treated as a serious violation of these Terms and Conditions.

• We reserve the right to terminate the stay immediately without refund where a guest:

o Enters or attempts to access the lake area

o Ignores safety signage or barriers

o Encourages others to do so

9. Liability and Legal Position

• The lake is a clearly identified hazard, and reasonable steps have been taken to restrict access and provide warnings in accordance with applicable law.

• To the fullest extent permitted under the Occupiers' Liability Act 1957 and the Occupiers' Liability Act 1984:

o The campsite shall not be liable for injury, loss, or damage arising from unauthorised access to the lake.

• By entering the site, guests acknowledge:

o The existence of natural hazards

o Their obligation to comply with all safety restrictions

o That entering restricted areas is done entirely at their own risk

10. Risk Acknowledgement

• By making a booking and/or entering the campsite, guests confirm that they:

o Have read and understood these Terms and Conditions

o Accept full responsibility for compliance by all members of their group

o Understand that failure to follow safety rules may result in removal and potential legal consequences

11. Campfires and Open Flames

• Campfires are permitted only in designated areas or in approved fire pits provided or authorised by campsite management.

• Guests must not light fires directly on the ground unless explicitly permitted.

• The collection of firewood from the woodland is strictly prohibited. Only purchased or approved firewood may be used.

• Fires must be kept to a safe and reasonable size at all times.

12. Supervision and Safety

• Fires must be constantly supervised by a responsible adult (18+).

• Fires must never be left unattended under any circumstances.

• A suitable means of extinguishing the fire (e.g. water, sand, or extinguisher) must be kept nearby at all times.

• All fires must be fully extinguished before leaving or sleeping.

13. Fire Restrictions

• During periods of dry weather, high winds, or where required for safety, management reserves the right to:

o Prohibit all campfires and/or barbecues

o Extinguish any fire deemed unsafe

• Guests must comply immediately with any such instructions.

14. Prohibited Materials and Behaviour

• The burning of waste, plastics, treated wood, or hazardous materials is strictly prohibited.

• Accelerants such as petrol or other flammable liquids must not be used.

• Guests must not use fires in a way that creates excessive smoke, risk, or nuisance to others.

15. Liability for Fire Damage

• Guests are fully responsible for any injury, loss, or damage caused by fires they light or control.

• Any damage to land, woodland, facilities, or other guests' property must be paid for in full by the responsible party.

• Failure to comply with fire safety rules may result in immediate removal from the site without refund.

16. Environmental Protection

• Protecting the woodland environment is a priority. Fires must not:

o Damage trees, roots, or surrounding vegetation

o Be lit near woodland, dry grass, or other flammable areas unless in designated safe zones

• Guests must follow a "leave no trace" approach and ensure all fire remnants are disposed of safely.

17. Livestock and Grazing Animals

• The campsite and surrounding land may contain livestock, including but not limited to cattle, sheep, or other grazing animals.

• Livestock are part of the working environment and must be treated with care and respect at all times.

18. Guest Conduct Around Livestock

• No access is permitted at any time to the field with the camel in it.

• Guests must not feed, touch, or attempt to interact with any livestock.

• Livestock must not be chased, disturbed, or caused distress in any way.

• Gates must be left as found (open or closed) to ensure proper livestock management.

• Guests must remain on designated areas and must not enter fields or enclosures containing animals unless expressly permitted.

• If for whatever reason any animals are touched it is the responsibility of those individuals to wash their hands immediately after such an event.

19. Children and Supervision

• Children must be closely supervised at all times in areas where livestock may be present.

• Parents and guardians are responsible for ensuring children understand that livestock can be unpredictable and potentially dangerous.

20. Dogs and Livestock

• Dogs must be kept on a lead at all times when on the campsite.

• Dogs must be kept under strict control and must not approach or worry livestock.

• Under UK law, livestock worrying is a serious offence and may result in legal action.

• Any dog found worrying livestock may be required to be removed from the site immediately.

21. Safety and Risk Acknowledgement

• Livestock can behave unpredictably, particularly during breeding seasons or when with young.

• Guests enter areas where livestock may be present at their own risk.

• By staying on the campsite, guests acknowledge these risks and agree to act responsibly at all times.

22. Liability

• The campsite shall not be held liable for injury, loss, or damage arising from:

o Failure to follow guidance regarding livestock

o Unauthorised access to livestock areas

o Interaction with animals contrary to these Terms and Conditions

• Guests will be held responsible for any damage, loss, or injury caused by their actions, including those involving their pets.

23. Vehicles, Access Track and Speed Restrictions

• The campsite is accessed via a narrow, uneven, and bumpy track. Guests must drive with extreme care at all times.

• A strict speed limit of 5 mph applies on the access track and throughout the entire campsite.

• Drivers must be prepared to stop at any time due to pedestrians, children, animals, or obstacles.

24. Pedestrian Priority and Safety

• The campsite is a pedestrian-priority environment.

• Children may be playing and moving unpredictably; drivers must remain vigilant at all times.

• Campers, staff, and visitors have right of way over all vehicles.

25. Safe Driving Conduct

• Vehicles must be driven slowly, carefully, and responsibly at all times.

• Sudden acceleration, harsh braking, or careless driving is strictly prohibited.

• Appropriate caution must be taken in:

o Areas with limited visibility

o Near pitches, facilities, and communal areas

o Woodland sections and narrow paths

26. Vehicle Movements and Restrictions

• Vehicle movements should be kept to a minimum, particularly during quiet hours.

• Where possible, vehicles should only be used for arrival and departure.

• Management may restrict vehicle access in certain areas or during adverse conditions.

27. Parking

• Vehicles must be parked only in designated areas.

• Vehicles must not block access routes, emergency access points, or other pitches.

28. Liability and Responsibility

• Drivers are fully responsible for the safety of their vehicle and its operation on-site.

• The campsite accepts no liability for:

o Damage caused by the condition of the access track

o Damage to vehicles or their contents

• Any damage caused to persons, property, or the campsite by a vehicle must be paid for by the responsible party.

29. Breach of Vehicle Rules

• Failure to comply with speed limits or safe driving requirements may result in:

o Immediate restriction of vehicle use on-site

o Removal from the campsite without refund in serious cases

30. Prohibition of Driving Lessons and Unauthorised Drivers

• The campsite, including the access track, is private land used for accommodation purposes only and must not be used for driving practice or lessons.

• Driving lessons are strictly prohibited anywhere on the campsite, including the access road, tracks, and parking areas.

• Only persons who:

o Hold a valid UK driving licence, and

o Are legally permitted and insured to drive the vehicle

may operate vehicles on site.

31. Children and Underage Driving

• Children and unlicensed individuals are strictly prohibited from driving any vehicle on the campsite or access track.

• This includes informal or supervised driving lessons by parents, guardians, or other adults.

• Allowing a child or unlicensed person to drive on-site will be treated as a serious breach of these Terms and Conditions.

32. Enforcement and Liability

• Any person found permitting or supervising unauthorised driving (including children's driving lessons) will:

o Be required to cease immediately

o Risk removal from the campsite without refund

• The responsible adult will be fully liable for any injury, loss, or damage caused as a result of such activity.

33. Drug and Illegal Substance Policy

• The campsite operates a zero-tolerance policy towards the possession, use, distribution, or supply of illegal drugs or psychoactive substances anywhere on the site.

• Any guest found:

o Taking illegal drugs

o In possession of illegal substances

o Supplying or attempting to supply drugs

o Engaging in drug-related anti-social behaviour

will be required to leave the campsite immediately without refund.

34. Guest Responsibility and Conduct

• Guests must ensure that all members of their party and any visitors comply with this policy at all times.

• Any behaviour deemed unsafe, threatening, disruptive, or harmful to other guests, staff, livestock, or the environment will not be tolerated.

35. Police Involvement

• Management reserves the right to contact the police where illegal activity is suspected.

• Any illegal substances or related items may be reported to the appropriate authorities.

36. Alcohol and Intoxication

• Responsible alcohol consumption is expected at all times.

• Excessive intoxication, disorderly behaviour, aggression, or conduct causing nuisance to others may result in removal from the campsite without refund.

37. Right of Removal

• Management reserves the absolute right to remove any guest from the site where drug use, suspected illegal activity, or serious anti-social behaviour occurs.

• In such circumstances:

o No refund will be issued

o Future bookings may be refused